Volunteer Roles

Job

Description

Data Entry/Scoring

Duties include entering swimmers’ times into the computer, sending meet results to the RMSL computer rep for posting, printing and posting all results on the swim team bulletin board.

Computer Scorer Assistant

Assist the Data Entry/scoring volunteer at the home meets by reading the results from the timing sheets.

Heating/Coaches Assistant

These volunteers organize the swimmers in the chairs in the heating area according to the event, lane and heat that they will be swimming. All swimmers should be under the team tent and in their chairs when their event is being heated.
If you are missing kids, please ask the DJ to make an announcement. You may also use the Coaches Assistant to help find kids.

Timers

A Timer uses a team stopwatch to time each event for their lane, then writes the time for that swimmer or relay team on the timing sheet and gives the card to the “Runner”. If a swimmer is disqualified the stroke judge/scribe will write “DQ”. All Timers attend the 7:45 am meeting with the Starter/Referee prior to each meet.

Important Notes: Please ensure you verify the time you record is for the swimmer on the timing sheet. It is a great practice to verify the swimmers name prior to the start of each race. Please write legibly so that we record accurate times. Also, please watch the starter box light to trigger the start of the stop watch. Do not use the sound.

Runner

The Runner takes the timing sheets from the timers on deck after each race and delivers them to the scoring table.

Stroke Judge

Stroke Judges must attend a mandatory RMSL clinic prior to swim season. All Stroke Judges must attend a 7:30 am meeting prior to the swim meet regardless of the shift they are working that day. This position is recommended for seasoned parents or parents who were competitive swimmers.

Scribe

The Scribe is an important position at meets, recording disqualifications as called by Stroke Judges (SJ) and communicating those to the computer operator. Specifically, when a DQ is announced over the headset radio, the Scribe would go to the SJ, record the proper DQ code on paper, then take that record to the computer operator at the Scorer’s table. The Scribe role thus enables the SJ to maintain a continuous focus on races in progress, while the Referee still listens over the radio and can approve or overturn calls. Given the requisite DQ codes used to record stroke violations, it is highly recommended that persons volunteering for the Scribe position attend at least an initial/beginner SJ training session (typically 90-minute class conducted annually, at no charge, by RMSL personnel); please inquire for training dates/times.

Starter/Referee

This volunteer must be a qualified Stroke Judge and is responsible for starting each event and refereeing conflicts that may occur during the meet. The Starter/Referee is required to complete RMSL training.

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